ArLyne's Diamonds

A running commentary of ideas

Friday, November 29, 2013

Meeting Management

Meeting Management
In the past I’ve written extensively about types of meetings and managing them.  In this brief article, I just want to add a couple of important tips:
·       Set and keep a time schedule
·       As meeting manager (CEO or facilitator) be on time
·       Have an agenda – and publish it – also have paper copies
·       No surprises – everyone involved should know the purpose of the meeting
·       If guests are invited, advise them in advance that they are guests and will be given the opportunity to speak when it is appropriate to the reason they are in attendance.
·       Nurture a climate that encourages people to express their own views – and to offer constructive disagreements and/or criticism
·       Share the responsibility of the meeting with attendees by having them responsible for different aspects of the agenda.
·       Have a living agenda rather than a static one and allow others to input into the agenda before it is published
·       Start and end on time – that shows respect for others

·       Summarize the meeting – have action items at the end,

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