Meeting Management

Meeting Management

In the past I’ve written extensively about types of meetings and managing them.  In this brief article, I just want to add a couple of important tips:

·       Set and keep a time schedule

·       As meeting manager (CEO or facilitator) be on time

·       Have an agenda – and publish it – also have paper copies

·       No surprises – everyone involved should know the purpose of the meeting

·       If guests are invited, advise them in advance that they are guests and will be given the opportunity to speak when it is appropriate to the reason they are in attendance.

·       Nurture a climate that encourages people to express their own views – and to offer constructive disagreements and/or criticism

·       Share the responsibility of the meeting with attendees by having them responsible for different aspects of the agenda.

·       Have a living agenda rather than a static one and allow others to input into the agenda before it is published

·       Start and end on time – that shows respect for others

·       Summarize the meeting – have action items at the end,